A lot of the noise in your day can be tamed by systems. Decades ago, analog was mostly the way to go, but now we have synchronized lists, task managers, documents and spreadsheets in the cloud, and automations. Most of them have free tiers that are totally adequate. Take a close look at what consumes your time. Are there opportunities to batch tasks, create shared lists, or automate something that's very manual? Do it, and reap the productivity benefits.